Rolling
Every 90 days, 15,000 miles or 25 run hours after you last did it. Change the filter a fortnight late and the next one is a fortnight later too.
every 90 days · last done 12 JunHouse · Cars · Yard · Paperwork
Nothing falls apart because you forgot.
Air filters, smoke alarm batteries, oil changes, insurance renewals — every property you look after, with the size or the part number you need at the shop. So the small job gets done before it turns into the big one.
Start your list- Every property in one list, or one at a time
- The whole household, each with their own way in
- Your list still opens on your phone with no signal
The part that matters
It tells you the size, not just the day.
Most reminder apps tell you it is time and leave you guessing in the aisle. Every reminder here carries its spec, and those roll up into one shopping list grouped by where you buy them.
The spec is a column, not a line in the notes.
SuppliesGrouped by shop
Hardware store 2
Furnace filter20 × 25 × 1 · MERV 11×2
Softener salt40 lb solar crystals×3
Auto parts 2
Cabin air filter87139-YZZ20×1
Wiper blades26 in driver · 18 in passenger×1
More than one place, more than one person
The house, the cabin, and everyone who helps.
Add a second property and you own it. The board reads from all of them at once, or one at a time — and somebody with a single house never sees the switch at all.
Invite the household and everyone gets their own way in. Logging work and the shopping list are theirs from the start; schedules, things and cards stay with whoever runs the place.
Per person, not per role
Households are not shaped alike. In one, the teenager logs every job and never touches a schedule; in another they set all of them up.
All properties
The houseThe cabinMum's placeShowing every property · change
PeopleWhat each of them can do
WWesEverythingOwner
NNadiaSchedules, things and cardsAdmin
TTheoLogging work, the shopping listMember
Three ways a job can be scheduled
Because the difference is not cosmetic.
An interval, a calendar date and a one-off are three different promises. Most apps offer one and leave you faking the other two.
Fixed dates
The same calendar dates every year, whatever you do. Quarterly tax dates are not evenly spaced, so no interval can express them. Paying late does not move next year's bill.
15 Apr · 15 Jun · 15 Sep · 15 JanOnce
A single deadline, and then the task retires itself. Right for “cancel the trial before it bills on the 14th”. Undo brings it back.
once · 14 Sep · then goneAnd meters
Mileage and hours read the meter on the thing itself, so every job on one truck shares one odometer reading — and the app says2,400 miles to go rather than inventing a date nothing can support.
The failure nobody has a system for
A card expires, and things start failing one at a time.
Over the following month everything billed to it fails quietly, usually the subscriptions you had forgotten about. So a card knows when it was last replaced, and a payment knows when its details were last updated. Replace the card and the whole list turns back to needs doing on its own.
What is stored
A nickname, and the last four digits if you want them. The card number is never stored — there is no column it could go in.
Start with the one thing you keep forgetting.
Add it, say how often, and put the size in while you are there. The rest of the list builds itself from whatever you look after next.